What Is ExpiryOS?
ExpiryOS is a cloud-based expiry date management platform built specifically for food retailers, pharmacies, and any business that sells perishable goods. It helps you track when products expire, alerts you before it's too late to sell them, and guides your team in applying the right markdowns to recover revenue — all from a simple web dashboard or mobile browser.
Think of it as the layer of intelligence that sits on top of your existing inventory — it doesn't replace your POS, it fills the gap that your POS ignores: the countdown to expiry.
Core Features
1. Batch Tracking with FIFO Compliance
Every product in ExpiryOS is tracked by batch — a specific delivery or production run with its own expiry date and quantity. The platform enforces FIFO (First-In, First-Out) automatically, meaning it always flags the oldest batch first for markdown or disposal. This isn't just best practice — in many food retail environments, it's a regulatory requirement.
2. Smart Markdown Engine 2.0
When a batch enters the expiry alert window (configurable per product or category), ExpiryOS calculates the recommended markdown percentage based on days remaining, historical sell-through data, and your margin settings. It suggests the lowest discount that still achieves a sell-through — maximising your recovery.
3. Proactive Expiry Alerts
Set custom alert thresholds: "alert me 7 days before expiry for dairy, 3 days for fresh bakery." ExpiryOS sends dashboard notifications (and optionally email alerts) so your team always knows what needs attention — before it's unsellable.
4. Revenue Recovery Reports
Every markdown sale logged in ExpiryOS is tracked against its original inventory cost. The Revenue Reports dashboard shows you exactly how much money you've recovered each month versus how much you've written off — and the trend over time.
5. CSV / Excel Importer
No complex integration needed. Export your current inventory from any system as a spreadsheet, map the columns (product name, SKU, expiry date, quantity), and import in seconds. Most users are up and running in under 15 minutes.
Who Is ExpiryOS For?
ExpiryOS is used by:
- Independent grocery stores and supermarkets
- Bakeries and fresh food retailers
- Delis, butchers, and fishmongers
- Pharmacies and health product retailers
- Multi-location food retail groups
- Convenience stores and petrol station forecourts
How Much Does It Cost?
ExpiryOS offers a 7-day free trial with full access to every feature — no credit card required. After your trial, the Professional plan is $29/month, billed monthly with no contracts. Cancel any time from your Settings page.
Given that the average ExpiryOS customer recovers $1,600+ per month in revenue that would otherwise have been written off, the subscription typically pays for itself in the first few days of every month.
Getting Started
Sign up takes under a minute. After creating your account, you'll be guided through uploading your first inventory batch and setting your expiry alert thresholds. Most users see their first actionable alert within 24 hours.